Add or Remove a Director in a Company
Need to restructure your company board? Let our corporate compliance experts manage the appointment or removal of directors, including DIN and DIR-12 filings.
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Real-time status, end-to-end
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No hidden charges, ever
About this service
Add or Remove a Director in a Company is a key regulatory filing administered by Ministry of Corporate Affairs (MCA) — Registrar of Companies (RoC).. Filing is executed via DIR-3 (application for allotment of DIN — for directors not having a DIN, web-based on MCA V3); DIR-12 (particulars of appointment / cessation of directors and KMP — to be filed within 30 days of event); DIR-11 (intimation of resignation by director — to be filed by the resigning director personally); DIR-2 (consent to act as director — annexed to DIR-12); DIR-8 (declaration of non-disqualification under s.164(2) — annexed to DIR-12); MBP-1 (interest register disclosure by director — retained at registered office, not filed with RoC). under Companies Act, 2013 — Sections 149 (number of directors), 150 (appointment of independent/resident director), 152 (appointment of directors), 153 (DIN), 154 (application for DIN), 155 (prohibition of more than one DIN), 156 (intimation of DIN), 157 (intimation by director), 160 (right of members to nominate director), 161 (additional director / alternate director), 162 (no retrospective removal), 167 (vacation of office), 168 (resignation of directors), 169 (removal of directors by members); Companies (Appointment and Qualification of Directors) Rules, 2014 (Rule 10 — DIR-12 filing; Rule 9 — DIR-3 DIN allotment); Companies (Registration Offices and Fees) Rules 2014 (Annexure I — fee schedule).. Our specialist-led team ensures full compliance with statutory documentation, eligibility verification, and expedited government approval.
Eligibility & thresholds
- Valid identity & address proof of applicant
- Active PAN & registered business premises
- Authorized representative authorization
- Compliant under applicable regulatory laws
- No pending statutory disqualifications
- Valid across authorized operational jurisdictions
- Pre-filing statutory documentation verification
- Official statutory fee schedule as per authority
- Mandatory periodic compliance filings post-approval
What's included
Everything in one transparent fee — no add-ons, no surprises.
Government charges only — separate from I-Pro's professional fee. All figures verified as of 25 August 2026.
| Fee Component | Amount (₹) | Basis / Authority |
|---|---|---|
| Add or Remove a Director in a Company Statutory Fee | ₹500 | Official government fee schedule (separate from professional fee)Statutory Authority |
| Total Government Fee | ₹500 | (for default assumptions stated below) |
Government charges only — separate from I-Pro's professional fee. Verified 25 August 2026.
Required documents
Each list identifies exactly what to provide — and what you do not need to submit. Use the accordions to expand.
- ›DIR-2 (consent to act as director) signed by appointee; — DIR-2 (consent to act as director) signed by appointee;
- ›DIR-8 (declaration of non-disqualification under s.164) signed by appointee; — DIR-8 (declaration of non-disqualification under s.164) signed by appointee;
- ›Board resolution appointing/accepting resignation; — Board resolution appointing/accepting resignation;
- ›ordinary/special resolution (Form MGT-14 filing) where ordinary/special resolution required (e.g. re — ordinary/special resolution (Form MGT-14 filing) where ordinary/special resolution required (e.g. removal under s.169);
- ›PAN of new director; — PAN of new director;
- ›Aadhaar of new director (for DIR-3 KYC linkage); — Aadhaar of new director (for DIR-3 KYC linkage);
- ›address proof of new director; — address proof of new director;
- ›passport-size photo. — passport-size photo.
How it works
Each step is labelled with who performs it — Customer, I-Pro, or the Regulator. Form names are linked to the official portal.
- 1Customer⏱ 1 - 3 Days
Step 1: **I-Pro**
**I-Pro**: Verify proposed director's DIN status on MCA V3 → DIN search; check if DIN is active and KYC-compliant. - 2I-Pro⏱ 1 - 3 Days
Step 2: **I-Pro / Director**
**I-Pro / Director**: If no DIN — file DIR-3 web-based on MCA V3 (CIN, name, PAN, Aadhaar, address proof); MCA allots DIN within 1 working day. Fee ₹500 (auto-allotment fee; nil if allotted via SPICe+ for first 3 directors at incorporation). - 3I-Pro⏱ 1 - 3 Days
Step 3: **Customer / Director**
**Customer / Director**: Sign DIR-2 (consent) and DIR-8 (non-disqualification); provide PAN, Aadhaar, address proof, passport photo. - 4I-Pro⏱ 1 - 3 Days
Step 4: **Company**
**Company**: Convene Board meeting — pass resolution for appointment (Form MBP-1 disclosure of interest to be obtained). - 5I-Pro⏱ 1 - 3 Days
Step 5: **I-Pro**
**I-Pro**: File **DIR-12** on MCA V3 within 30 days of the Board resolution — attach DIR-2, DIR-8, Board resolution; pay ₹500 filing fee (no additional fee if filed within 30 days). - 6I-Pro⏱ 1 - 3 Days
Step 6: **Resigning director**
**Resigning director**: Personally file **DIR-11** on MCA V3 within 30 days of resignation — affix DSC of resigning director; pay ₹500 filing fee + late fee if delayed. - 7I-Pro⏱ 1 - 3 Days
Step 7: **I-Pro**
**I-Pro**: Update register of directors (Form DIR-3 KYC requirement for new director by 30 September of next FY). - 8I-Pro⏱ 1 - 3 Days
Step 8: **For MD/WTD/Manager**
**For MD/WTD/Manager**: File Form **MR-1** within 60 days of Board resolution (s.196 read with Schedule V) — fee ₹5,000. - 9Regulator⏱ 1 - 3 Days
Step 9: **For removal under s.169**
**For removal under s.169**: Issue 21-day clear notice to director; pass special resolution at general meeting; file MGT-14 (Special Resolution) within 30 days + DIR-12 within 30 days + send representation if director requests hearing.
Post-registration compliance
What to file next. I-Pro handles these as part of the annual compliance package.
| Filing | Form | Deadline |
|---|---|---|
| Commencement of Business (Form INC-20A) Penalty: ₹50,000 for company + ₹1,000/day for directors (max ₹1 Lakh) | One-time mandatory | Within 180 days of incorporation after bank capital deposit |
| First Auditor Appointment (Form ADT-1) Penalty: Statutory non-compliance; prosecution of defaulting officers | 5-year tenure | Within 30 days of incorporation by Board of Directors |
| Annual Financial Statements (Form AOC-4) Penalty: ₹100 per day of delay per form with no statutory ceiling | Annual | Within 30 days of AGM (by 29 October annually) |
| Annual Return (Form MGT-7) Penalty: ₹100 per day of delay per form with no statutory ceiling | Annual | Within 60 days of AGM (by 29 November annually) |
| Director KYC Verification (DIR-3 KYC) Penalty: ₹5,000 statutory fee per DIN + deactivation | Annual | Every designated partner / director holding active DIN by 30 September |
Penalties for non-compliance
Statutory penalties under governing regulatory provisions. Avoid non-compliance delays.
| Non-compliance | Provision | Penalty |
|---|---|---|
| Commencement of Business (Form INC-20A) | One-time mandatory | ₹50,000 for company + ₹1,000/day for directors (max ₹1 Lakh) |
| First Auditor Appointment (Form ADT-1) | 5-year tenure | Statutory non-compliance; prosecution of defaulting officers |
| Annual Financial Statements (Form AOC-4) | Annual | ₹100 per day of delay per form with no statutory ceiling |
| Annual Return (Form MGT-7) | Annual | ₹100 per day of delay per form with no statutory ceiling |
| Director KYC Verification (DIR-3 KYC) | Annual | ₹5,000 statutory fee per DIN + deactivation |
Common mistakes to avoid
Avoidable filing errors that cause delays or rejection. Each can be resolved before submission.
- 1Mismatched applicant legal name or identity details across KYC proofsWhy: Government verification APIs cross-check with UIDAI and MCA databases and automatically flag discrepancies in spelling or dates.Fix: Our specialists pre-validate your documents against official government databases before portal filing.
- 2Submitting outdated utility bills or non-notarized commercial leasesWhy: Premises proofs older than 60 days or defective landlord NOCs trigger statutory scrutiny queries and multi-week processing delays.Fix: We verify recent billing dates and provide pre-formatted, legally vetted landlord NOC and lease formats.
- 3Selecting incorrect classification, turnover slab, or statutory activity codeWhy: Applications filed under inappropriate classifications attract show-cause notices and potential rejection without statutory fee refund.Fix: We conduct a statutory scope assessment to align your application with the exact regulatory requirements.
Frequently asked questions
Everything you need to know about this service.
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